Executive Council
Meeting Series

Consul opens the meeting. Brief congratulations to all newly elected officers.

Each officer states their role and one thing they hope to accomplish this year. Surfaces any overlap or gaps between positions.

Consul and Proconsul present 3–5 overarching chapter priorities. Open floor for additions or pushback. This becomes the north star for all planning.

Agree on: primary comms channel, expected response times, how minutes are distributed, regular exec meeting cadence, and quorum rules.

Round-table: outstanding tasks, ongoing commitments, known risks, or relationships that need to be carried forward from the previous exec.

Annotator reads back any decisions made. Consul previews Meetings 2–5 so officers know what to prepare. Meeting adjourned.

Annotator presents and chapter approves minutes from Meeting 1. Any action item updates.

Quaestor presents proposed annual budget by category. Officers weigh in on allocations. Set dues amount and collection deadline.

Current occupants, room assignments, outstanding maintenance items, house rules enforcement, and planned improvements.

Risk Manager covers chapter risk policies, event safety protocols, dry event procedures, guest list requirements, and fraternity insurance obligations. All officers acknowledge.

Annotator reads decisions. Assign follow-ups (e.g. Quaestor circulates budget doc, Housing Manager sends maintenance log). Adjourn.

Approval of Meeting 2 minutes. Outstanding action item updates.

Recruitment Chair presents: formal rush dates, event lineup, tabling schedule, manpower needs. Discuss bid criteria and how bids are extended.

Magister presents: NME timeline, ritual schedule, education curriculum, academic standards, and big/little matching process.

How do we keep initiated brothers engaged? Brotherhood events, chapter attendance accountability, alumni touchpoints.

Recruitment Chair to circulate draft rush schedule. Magister to share NME calendar. Adjourn.

Approval of Meeting 3 minutes. Outstanding action item updates.

Social Chair presents proposed semester events, mixer partners, themes, venues. Risk Manager reviews each event against policy. Quaestor confirms budget per event.

Philanthropy Chair covers: selected charity partners, fundraising events, volunteer hours targets, and overlap with social and recruitment programming.

Historian covers content capture plan. Annotator discusses documentation standards. Brief discussion on external social media presence and chapter brand.

Who attends IFC meetings? Relationships with DSU, university admin, and peer chapters. Assign liaisons.

Approval of Meeting 4 minutes. Any remaining open action items.

Each officer presents 2–3 SMART goals for the semester with measurable outcomes (e.g. "Recruit 8 new members by Oct 1"). 2 min per officer max.

Annotator shares compiled master calendar from all prior meetings. Officers flag conflicts, confirm dates, and approve the final version.

Agree on how officers report progress at regular exec meetings, what happens if an officer is underperforming, and the escalation path.

Consul delivers closing remarks and a charge to the officer corps. Annotator distributes final master calendar and goal doc. Official end of the planning series.